Accounts payable, on autopilot
Every supplier invoice, read, routed and approved.
Finbox turns your invoice inbox into a clear workflow — AI extraction, Xero forwarding, approvals by entity and location, and tasks for the whole team.
No credit card required.
Encoding
Approved
Forward to Xero
Paid
Everything accounts payable needs
From the moment an invoice lands in your inbox to the moment it’s paid.
AI invoice inbox
Connect your accounts mailbox. Finbox reads every supplier email, finds the invoice PDF and extracts supplier, totals, tax and line items automatically.
Approval workflow
Every invoice moves through Received → Forward to Xero → Encoding → Approved → Paid, with role permissions and separation of duties built in.
One-click forward to Xero
Send bills straight to the right Xero inbox for each entity or location — no downloading and re-attaching.
Multi-entity & locations
Run several brands and sites from one account. Managers see and approve only the entities and locations allocated to them.
Tasks & reminders
Assign tasks to anyone on the team, set due dates and recurring schedules, and get email reminders before things are due.
Ask Finbox
Ask questions in plain English — “what did we spend on dairy last month?” — and get answers straight from your invoice data.
Top items & price watch
See your biggest spend items each week, spot supplier price rises early and export the report to Excel.
Today dashboard
One screen for what needs attention now: invoices waiting on you, tasks due and new supplier activity.
Secure by default
Email + password with one-time codes on new devices, or Google sign-in. Each company’s data is fully separated.
How it works
Step 1
Connect your inbox
Point your supplier invoices at Finbox — nothing changes for your suppliers.
Step 2
Finbox reads & sorts
Invoices are extracted, matched to the right entity and location, and queued for your team.
Step 3
Approve & pay
Forward to Xero, encode, approve and mark paid — with a full audit trail.
Try Finbox free for 14 days
Set up your company in minutes. Invite your team when you’re ready.